We looked hard for a best of breed solution and found it with APS Advance. If you are serious about driving your practice forward then our recommendation is to obtain the best practice management software that you can afford — and to use it.
In 1999 Jeremy Stone was given the responsibility of sourcing a practice management (PM) solution, and after months of research had narrowed the field down to two contenders. APS came out on top and converted the data from the legacy systems to provide full history on debtors and WIP from inception.
Using ‘Quick Word’ and templates within a few months two secretaries out of a total of three were able to retire without being replaced.
On screen timesheets and billing reduces the administration time and this provides for real-time assessment of how the practice is performing. In the majority of occasions it is possible to carry out the end of month closedown and to release the following month’s timesheets by midday on the first of the month. That includes statements for all or selected debtors, aged debtors and WIP, and indeed any other reports that you require.
The system revolves around a relational database with marketing and other attributes which could mean that if you wished to write to all businesses in the medical sector which were interested in pensions, for instance, that the list would be available for a mail-merge within seconds.
Elsewhere we describe a situation where the team were driving the business to a 30% growth in a year. The reliable reporting from the APS suite was an integral part of that success.
APS Advance is a totally scalable product with some substantial practices using it across time zones and across currencies. Having stated that it is equally suitable for smaller practices with or without timesheets - indeed we use it ourselves.
Notes and links enable the practice to have what almost amounts to a document management system, although by partnering with Interwoven WorkSite a full integrated document management system is available.
Reporting may be from the software or from a data cube via Practice IQ. Reports may be exported to Excel which puts the average accountant in control of ‘dicing and slicing’ the output without a tremendous learning curve.
APS are a Microsoft Gold Certified Partner and have been finalists in the Accountancy Age Awards.
The benefits of using a PM tool such as APS Advance include:
- Accurate and efficient recording of timeInstant on-screen billing eliminating the waste of extracting the data, devising the fee note, having it typed, checking and correcting and then going back and writing off the timeAccurate real-time reporting at varying levels (staff having different viewing rights from managers and partners if that is what is required)Workflow planning and monitoring
- Reporting output to Microsoft Office or PDF